Room Parent Responsibilities
Each classroom is assigned two room parents whose responsibilities fall into three general areas:
room parents provide support to the teacher by helping with various
jobs in the classroom, special projects, activities, field trips, class
parties, etc. . . . In some cases room parents may actually organize and
facilitate the activity/event and in others they may simply recruit and
coordinate other parent volunteers to assist. The level of involvement
will vary depending on the teacher and/or the activity.
room parents work to encourage positive social relationships between
families of the class. This includes organizing opportunities for
children/parents /families to get together outside of the classroom and
welcoming new families during the school year. Room parents can also
take it upon themselves to be of service to families as necessary; for
example organizing carpools or dinners in the case of a family illness,
crisis, new baby, etc . . .
Finally, room parents serve as front-line
representatives of the PTO sharing information and encouraging
participation in PTO sponsored activities and events.
Following is a detailed list of room parent responsibilities for the school year.
Prior to the first day of school:
Get a copy of your class list from Lois Peterson (firstname.lastname@example.org).
your room parent partner(s) decide who will handle the majority of
email communication; while this responsibility can be shared it is
generally less confusing for the parents in your classroom if emails
come from just one person.
Create an email distribution list of all the parents in the class.
and/or email the parents in your class the night before the first day
of school with a reminder about the monies and forms they will need to
bring on the first day.
a check for school supplies (amount varies by classroom)
school directory add/change form (blue)
school directory order form (neon pink) + a check for directories
yearbook order form (white) + a check for yearbook
First day of school:
least one room parent will need to be in the classroom by 8:15 AM on
the first day of school to collect monies/forms. You will receive
detailed instructions via email about what to do with the checks/forms.
Introduce yourself to the teacher and present him/her with a plant, small bunch of flowers, or other small gift.
Go- to-School Night:
is a good time to find parent volunteers to help with various
activities throughout the year. Talk to your classroom teacher prior to
Go-to-School night to find out about class parties, field trips, and
in-class activities that he/she would like help with. Create volunteer
sign-up sheets and encourage parents to sign-up at Go-to-School night.
Keep these forms on file so you can contact the volunteers when the time
Room parents (excepting Kindergarten) also help recruit
volunteers to contribute to one Faculty Fun Lunch. These lunches are
hosted monthly by one or two classrooms and are just one of the ways we
show appreciation to our teachers and staff. The Faculty Fun Lunch
committee will provide you with a volunteer sign up form for your
assigned lunch – have parents sign up at Go-to-School night and keep on
file with your other volunteer sign up forms.
This is also a good
time to collect funds for teacher gifts. We suggest about $25.00 per
family to cover both holiday and year end gifts. Checks should be made
out to YOU not the PTO.
Throughout the school year:
in the school year plan an informal gathering for the teacher and
parents of your classroom. Children may or may not be included – the
choice is yours. In the past some classrooms have organized cocktail
parties, picnic playdates, paddle parties, etc. It need not be
elaborate nor should you feel obligated to absorb the cost – depending
on the nature of the event you can ask families to contribute or go
will occasionally receive emails from PTO committees (these will
usually come from the PT Vice President). Please forward these on to
all the parents in your classroom promptly.
Keep an open line of
communication with your teacher to find out how you can best assist
him/her. In addition to class parties and field trips some teachers may
ask for your help scheduling parent-teacher conferences, tackling
projects in the classroom, etc. Feel free to recruit other parents from
the classroom to help as necessary.
to give holiday and end-of-the-year gifts to your teacher. You will
also be asked to help organize a small inexpensive gift (notes/pictures
from children, flowers, etc.) during Teacher Appreciation Week in March.
times of emergency for a family in the class (illness, death, etc.)
room parents please consider coordinating help with carpools, meals,
a student joins your class during the year please connect with their
parents to welcome them and share pertinent info about the
class/school. Consider organizing a group play date with the girls or
boys of the class to welcome the new child.
a room parent you may occasionally have a parent come to you with
problems or concerns related to the classroom or school – these concerns
should be directed to the teacher, principal, or other appropriate
you serve as an all-important liaison between the families in your
class, the teacher, and the Hubbard Woods PTO. Please contact the PTO
Vice-President with any questions or concerns about your position.